FAQ Students

In order to answer the questions that each student may have, the university has set up this Frequently Asked Questions. Most of the generic answers can be found there, but you should regularly read the updated information on the site and the social networks.

All the information concerning the evolution of the health safety instructions on campus can be consulted at this direct web address: www.ut-capitole.fr/coronavirus.

You are newly registered at UT Capitole ! A welcome site is dedicated to you : bienvenue.ut-capitole.fr. Please note : this specific site is in French only.

In case of suspicion of contamination or in case of proven COVID-19, refer to the instructions to be followed.

If you test positive, complete the online reporting form. The information collected is intended for the university's COVID Referent who will forward it to the Regional Health Agency (ARS) in order to initiate the inventory of possible contact cases.

All student aid is presented in the "Student Aid" portal (in french).


Summary

Health & Sanitary Measures

Internships

Handicap

Libraries

Life on campus : practical information

Foreign exchange students in Toulouse

Social action & Medical-psychosocial emergencies


All the questions asked by students on social networks are recorded and reported to the management of the institution.

Once the answers are available, they are posted in this FAQ.

Health & Sanitary Measures

I'm concerned about my health security, how can I find out about the terms and conditions of the protections that have been put in place?

Wearing a mask is mandatory on the premises under all circumstances. The respect of barrier gestures, regular hand washing, the wearing of masks, the respect of social distancing and traffic flow remain the best weapons against the disease.

The Ministry of Solidarity and Health has made nasal self-tests available to higher education institutions. From 30 August, they will be available on request from students and staff at the reception desks of the buildings, at the rate of one box per person, once only. Distribution will continue while stocks last.

An information page updated in real time is at your disposal to know all the measures implemented. Only one address : www.ut-capitole.fr/coronavirus

Are there any vaccination access arrangements for students?

The UT Capitole Student Health Centre (Simpps) is equipped for Covid-19 vaccination. The entire student community is invited to come and get vaccinated free of charge without an appointment, from Monday to Friday. More info.

Several vaccination centers are open in Toulouse, notably the vaccinodrome of Toulouse (located on the Grand Ramier island) and the one located on the "Allées de Barcelone" (near to the university). It is recommended to make an appointment online on the Keldoc or Doctolib websites, by phone at 0800 54 19 19 or by sending your name, first name and phone number to plateformevaccination31@gmail.com.

Access to university courses is not subject to the health pass. But some cultural, sports and scientific events could be. In this case, there will be information prior to the event.

I present symptoms of Covid-19 or I had a contact of more than 15 minutes without mask or distance with a contaminated person: what should I do?

All students who find themselves in this situation are encouraged to read the document entitled "Instructions for Students in case of Suspected or Confirmed Covid-19 Contamination".

At the same time :

  • I inform my school. I can send a medical certificate to justify my absence if the doctor has issued one. The contact information for each school is indicated on the university's website, page "Manage your schooling" (in french);
  • I inform the Covid referent of the University by filling in the online form;

I am positive for the Covid-19 test: how do I inform the university?

If the result of your screening test is positive, I inform the Covid Referrer at the university by filling out the form provided. Your declaration will remain confidential, but the information will be transmitted to the ARS (Regional Health Agency).

If I have not already done so, I will send the medical certificate to my school. I stay at home to protect my relatives and other students.

Can I get a medical appointment with SIMPPS?

The Simpps Arsenal is open again since the beginning of the academic year.

You can call 05 61 63 37 25 for any health, social or psychological questions, Monday to Friday from 8:30am to 5pm, for advice, guidance or an appointment depending on your situation.

The SIMPPS health relay students (ERS) in Toulouse are also available to inform, guide and direct students to the various services and associations they may need. To get in touch with them, visit their Facebook page.
More information on this page (restricted access).

Handicap

I have a disability, do I need to request an extension of my exam accommodations?

I have a temporary or permanent disability and I would like to benefit from accommodations/extend my accommodations:
I must report myself to the disability unit: handicap@ut-capitole.fr and make an appointment with the SIMPPS doctor : contact-simpps@univ-toulouse.fr"

Life on campus : practical information

I would like to eat on campus. Which eating place is open?

The Cafet'Arsenal is open on weekdays from 8 am to 5:45 pm and on weekends from 11:30 am to 5:45 pm.

For more information on the restoration of the Crous to take away, please visit: www.crous-toulouse.fr/actualite/vae/.

Social action & Medical-psychosocial emergencies


I am a student and I am going through difficulties because of the isolation caused by the health crisis. Who can I contact to help me re-mobilize and thus avoid dropping out?

To combat the gloom associated with distance learning, 60 "godparents" were recruited. These students have the mission to accompany you. They are there to boost your morale, answer your questions and help you succeed in your degree. They also facilitate your contact with your lecturers and tutorials.

If you are in L1, L2, L3 at the Faculty of Law, TSE, TSM, AES or M1 at TSM, don't hesitate to call upon this impulse of solidarity to break the isolation of your distance courses. To take advantage of this self-help device, you just have to fill out a survey, by "Mes cours en ligne" , to reserve a place in the proposed slots.
For more information, see the next page.

What are the solidarity measures set up by the government for students? Can I be entitled to them?

In order to support students impacted by the health crisis, Prime Minister Jean CASTEX announced :

  • an exceptional solidarity grant of 150 euros for scholarship students, which will be paid at the same time as the monthly grant payment in December.

  • the doubling of emergency financial aid, which will benefit an additional 45,000 young people (scholarship holders and non-scholarship holders) for housing and food.

  • the creation of 20,000 jobs for tutors, for a period of 4 months.
More information on the site www.etudiant.gouv.fr (in french)

I'm having trouble getting masks, can the university provide me with masks?

In order to help students who encounter difficulties in obtaining masks, the State provides free reusable category 1 masks for the general public.

Toulouse Capitole University will distribute them to students from 8 March next while stocks last.

Consult the distribution programme for the Toulouse campus on the student intranet (in French, restricted access).

My scholarship application has been validated late, to whom should I send it?

In order to allow for the payment of scholarships, your 2021/2022 Conditional Fellowship Notification should be sent to bourses@ut-capitole.fr

Is the payment of my scholarship assured?

The processing and payment of scholarships and grants continue to be ensured. The processing of the DSE (Dossier social étudiant) continues.

What are the food aid arrangements?

The CROUS, sets up "e-vouchers for basic necessities" in partnership with the Carrefour brand, for the purchase of foodstuffs and basic necessities:

UT1 offers food aid according to the usual modalities :
  • contact-simpps@univ-toulouse.fr

I am in financial difficulty or I need psychological care, who are my contacts?

The SIMPPS and the CROUS ensure permanence.

To accompany you in case of social difficulties, in coordination with the CROUS (at a distance, by appointment):

Listening, support, psychological care (at a distance, by appointment):

For foreign students, psychological consultations in English and Spanish are also possible (at a distance, by appointment).
The SIMPPS health relay students (ERS) in Toulouse are also available to inform, guide and direct students to the various services and associations they may need. To get in touch with them, visit their Facebook page.
More information on this page (restricted access).

How do I get a 4G key or a loan computer ?

Toulouse métropole has made 311 laptops and 4G keys available to the UT Capitole to allocate them to students in great difficulty.
Please contact vie.etudiante@ut-capitole.fr

What measures have been put in place against menstrual precariousness?

The Corpo Arsenal's student association provides free biological and washable hygienic protections for students at the Toulouse Capitole University.

The distribution of hygienic protections takes place within the premises of the association, from Mondays to Fridays between 11 am and 5 pm, upon presentation of the student card.

INTERNSHIPS

My internship must take place abroad. The health context does not allow me to move, the host structure offers me an internship at a distance. Can I set up this option for an internship initially planned abroad?

Yes the distance learning course can be set up from your place of residence in France or from your place of residence abroad.

In this case, your internship agreement will have to be amended. You will indicate the "remote" mode by specifying the address from which you will work (home, third place...).

What are the administrative procedures to which I must submit if I do my internship at a distance?

In principle, the internship should take place on the premises of the host organisation. However, in the context of the health crisis linked to covid-19, distance learning courses have been set up according to arrangements similar to the teleworking arrangements applicable to employees.

With the agreement of the educational manager, this practice can be maintained on an occasional basis and with a minimum of two days' presence on site. The host organisation must provide material (computer, tools, etc.) and human resources to ensure the supervision and monitoring of the student trainee. The trainee remains at the disposal of the host organisation, respecting the timetable and the terms of the placement agreement. The "distance learning" mode will be mentioned, with the address from which the student works (home, third place, etc.), as well as the schedule of days of presence on site.

Can I physically go to the internship office?

The internship office is open to the public:

Arsenal site Office AR 379
Monday: 1:30 - 4:30 pm
Tuesday to Thursday: 9am - 12pm and 1:30pm - 4:30pm

You can also send your requests by email to stages@ut-capitole.fr or by phone to 05 61 63 37 35:

All information on internships (in french)

What is the procedure to follow if my internship is postponed or cancelled/interrupted due to the health crisis?

  • If my internship is simply postponed, I must contact the internship office to make an amendment to my internship agreement specifying the new dates.

  • If my internship is interrupted, I must also make a rider specifying the effective date.

  • If my internship is cancelled, I must contact the internship office to cancel my internship agreement.

I would like to do an internship abroad, can I leave despite the health situation?

Following the the DGESIP circular of 15 February 2021 and the measures taken by the institution, applications for compulsory internships outside the EU (including the United Kingdom) are now subject to a request to be sent to the internship office you depend on.

Internship applications for a country classified in red zone (see orange) must also be applied for even if you currently reside in the country in question.

Internships in overseas departments and regions and overseas collectivities are allowed. On the other hand, the health context being unstable, it is recommended to monitor the situation on site by consulting the following link: https://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/

The elective internships outside the EU are not considered a compelling reason and are currently not eligible for an internship agreement.

In order to best prepare your departure we strongly recommend you to check the following points :
  • Arrangement proposed by the reception structure that respects the instructions of social distancing.
  • Opening of the borders between the countries concerned and organization of your quarantine upon arrival
  • Return flight confirmed with refundable and modifiable tickets. Health coverage adapted to the host country
  • Health coverage adapted to the host country
  • Complementary insurance adapted to the country (civil liability, repatriation including pandemic risk...)
  • The reception structure must provide you with social protection if your bonus is more than 15% of the social security ceiling.
  • Declaration of your departure on the Ariane website.
Reference Reference sites :
  1. Country fact sheets http://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/conseils-par-pays/
  2. Travel Report Cards http://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs
  3. Base Ariane https://pastel.diplomatie.gouv.fr/fildariane/dyn/public/login.html.
  4. Caisse des Français de l'Etranger for complementary insurance: http://www.cfe.fr/
  5. Websites of French embassies and consulates listed in the Country Fact Sheet http://www.diplomatie.gouv.fr/fr/conseils-aux-voyageurs/conseils-par-pays/ International Social Protection http://www.cleiss.fr/

Libraries

Are the libraries open ?

The libraries are open !

See opening hours and operating rules during a pandemic. (in french).
Do not hesitate to contact us.

Can I set up in the library to work on site?

The reading rooms are open to all. You can also reserve a group work room online for a maximum of 3 hours/day.
All the information.

Can I view full-text online documentation?

Yes, you can find all the documents you need for your studies on our documentation portal.
The university libraries have more than 300 000 e-books. They subscribe to more than 50 000 online journals and databases..

How can I get help with my documentary research?

You can meet with student tutors at the BU Arsenal from September 20, 2021 to March 31, 2022, for individualized support and help with academic work. Monday to Saturday mornings, no appointment necessary.

Librarians are at the library desk and online!
For a simple question, please contact the "A question ?" service.

For a more specific question, you can make an appointment using this form.

How do I get a document that the library doesn't have that I need?

Please, contact the Interlibrary Loan (ILL) service: eb@ut-capitole.fr

Can I consult exam topics from previous years for practice?

The university's exam topics are digitized and put online on the web pages of the university libraries. Visit

I have to write my master's thesis: how do I find out about presentation standards?

Go to our advice sections to write your thesis with a style sheet, organise your bibliography and cite your sources.
You can get help from librarians by making a documentary appointment.

I'm working on the formatting of my thesis: how can I get help?

Go to advice sections to write your thesis: use of a style sheet, organization of the bibliography, citation of sources, use of the Zotero software...
Get help from librarians by making a library appointment.

How to download data from the Thomson Reuters Eikon database (Datastream)?

The Eikon station of the BU Arsenal is accessible by reservation (after identification) for autonomous use.
For training courses or requests for assistance, please contact Philippe Soleri.

Who do I talk to if I'm having office application problems?

Contact the " A question? "service » and give details of your problem (response within 24 hours).

How do I log in to view online resources?

If you are a student :
Authenticate yourself using your login and password.
Login => user: last 8 digits of the student number
Password: usual password.

If you are a staff member of the university :
Login => user: usually the initial of your first name followed by the letters of your last name.
Usual password to connect to your mailbox for example.

Forgot your password? Consult these recommendations..

I don't have my student card and I don't know my username and password: what can I do?

The university's IT department can help you if you are registered at Toulouse Capitole University. Contact them

How do I view my player account?

Connect to Archipel, the catalogue of the libraries of the Toulouse university network.
Using your identifiers, a login and a password, authenticate yourself to access your personal space.

Foreign exchange students in Toulouse


What is the health situation in France for foreign students?

Check the website below :
Campus France : arrival on French territory